Reporting payroll changes for your EOR employees

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Reporting payroll changes for your EOR employees

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Reporting payroll changes for your EOR employees

Submit payroll changes via Lano 2.0

Toward the end of the month, you should notify us if there are any changes to be made to the payroll of your EOR employees for the next month.

We request you to share this information by the 5th (9 am CET) in order to be able to calculate the salaries payouts and invoice you on time. Any changes requested after the 5th will be considered “off-cycle” and will have a fee applied. Please note that these changes are subject to approval, unfortunately in some cases, it won't be possible to make any changes.

To submit your payroll changes report please follow the next instructions:

Step 1) Access the payroll changes section on the left menu of the platform, under the tab "salary changes." From there, click on "+add changes" in the top right corner. For visual reference, please see the screenshot.

Step 2) After clicking in "+Add changes", you should be able to choose your employee's name in the list of the active employees.

Step 3) After choosing the Employee's name, you should select the type of payroll change you want to submit.

  • Monthly Salary: select this if you want to increase the salary of your employee. Please note that in order to legally reflect this, and addendum to the employment contract is needed, therefore the process can take several days. We recommend that you inform your Platform Experience Manager in advance in order to speed up the process. IMPORTANT: Please note that it is necessary to indicate in the comment the date from when the salary increase should be applied.

  • Bonus: select this if you want to add a bonus to your employee's salary. Please note that by default, the bonus on the platform will be paid Gross unless you indicate otherwise in the comments.

  • Overtime: select this if your employee has worked more than the usual hours during the last month and you wish to compensate them for this.

  • Allowances: employers can offer various kinds of additional benefits in monetary terms to their employees over the basic salary. These salary allowances are given to meet the expenditure of particular nature. Please note that most allowances are also taxable.

  1. Work from home: usually meant to cover work-related expenses such as infrastructure (desk, chair, etc), internet or phone bill.

  2. Transportation: meant to cover the costs of transportation for work-related purposes.

  3. Hardware: meant to cover the costs of things like computers or other equipment.

  • Expenses: employees might have to pay for things on behalf of the company and they will request reimbursement for this. This ranges from travel-related expenses and client luncheons to office supplies or tech devices. Kindly note that all expenses require supporting documentation (receipts, booking confirmations, vouchers, etc) in order to be submitted. If you have more than one document, please compressed them into a ZIP file. (Please note: If no supporting documents are provided, we may treat this as an allowance, which will become taxable)

Step 4) After selecting the "type", you will be able to add the amount you want to reiumburse, and then you have the official receipt upload option (for expenses is mandatory) 

Step 5) Finally, please add all the comments that you think are important to help us, and after that step, please click on submit! (after everything is completed, the submit botton will be blue) 

Post-submission advice - After saving you can edit or delete changes by clicking on the 3 dots at the end of the line. You can edit the information until the 5th of the month (9 am CET), after that, all changes will be automatically reported to Lano.

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