Paid Time Off (PTO) Management

Lano simplifies time-off tracking by letting employees submit leave requests directly in the platform. Once submitted, requests flow through a streamlined approval process and integrate automatically into the payroll cycle — saving your business time and reducing manual work.

Lano supports a wide range of leave types to stay compliant with local employment laws — including:

• Paid vacation

• Sick leave

• Parental leave

• Bereavement leave

• Unpaid leave

• Time off in lieu (TOIL)

The exact time-off types available may vary depending on the employee's country and employment model.

To get started go to Settings → Time off and toggle Enable time off requests on. Once enabled:

• All active employees will receive a notification (if they already have a Lano account) or an invitation to join Lano(if they don’t).

• They can start submitting time off requests right away.

• Before the leave starts, requests may be updated or cancelled by the employee.

Company users receive email notifications when employees:

• Submit a new time-off request

• Update an existing request (requires re-approval)

• Cancel a request before its start date

Admins and managers can manage all submissions directly in the Time off tab.

You’ll see:

• Pending requests awaiting approval

• Approved requests

• Declined or cancelled requests

For each pending request, you can:

Approve — This action creates one or more pay items, depending on the timing of the leave. Lano automatically applies the correct payroll logic:

• Current cycle only: If the entire leave falls within the current payroll cycle, a single pay item is added.

• Partially in the past: The portion overlapping with the current cycle is included now.

• Partially in the future: Days overlapping the current or previous cycle are included now; remaining days are added to upcoming cycles.

Approved requests include a link to the generated pay item. The pay item also links back to the original time off request for full traceability.

Decline — The employee will be notified. You can also add an optional reason, which will be shared with them.

View Details — See leave type, employee comments, and any uploaded attachments.

Navigate — Switch between multiple requests directly within the review modal.

To disable time off submission:

• Go to Settings → Time off and switch off the toggle.

• All previously submitted, approved, or declined time off requests remain visible.

• Employees will no longer be able to submit new ones.

• Employees can update or cancel their requests anytime before the leave start date.

• Employees can specify decimal values for each requested day off — between 0.1 and 1.0 in 0.1 increments — enabling support for partial day absences when applicable.

• Reviewers can view the full time-off breakdown by clicking the chevron icon in the Amount line of the request details modal.

• Approvals and cancellations are reflected in payroll automatically.

Employees without a Lano account will receive an email invitation to create one. Those who already have an account will receive a notification introducing their new access to submit and track time off requests.

On the Time off page, employee requests are organized into three tabs:

• Upcoming – shows all approved or pending requests that haven’t started yet

• Past – includes completed time off that has already occurred

• Cancelled & declined – lists requests that were either withdrawn or rejected

When submitting an PTO, employee should:

• Select the leave type from the dropdown.

• Choose start and end dates.

• Add a comment or upload supporting documents — this may be mandatory or optional depending on the selected leave type.

• Review the auto-generated daily breakdown: employee can adjust this breakdown to account for public holidays or request partial days off. Each day can be set using decimal fractions between 0.1 and 1, in 0.1 increments — allowing you to record partial leave days accurately.