Processing Payroll with Lano

1. Navigate to the Payroll Cycles section.

2. Use the Active and Completed tabs to switch between in‑progress and finalized cycles.

3. Key columns:

   • Month: visual icon representing the cycle period

   • Dates: start and end dates of the cycle

   • Status: current status of the cycle

   • Entity: legal entity associated with the cycle

   • Cut‑off date: deadline for submitting payroll data

   • Net pay date: scheduled payment date

   • Actions: download cycle reports via the ellipsis menu

Lano uses 6 statuses to guide you through each payroll cycle:

1. Collecting changes (automatic): new cycles open automatically and stay active until the cut-off date. During this stage, you can download a cycle report draft.

Important: The draft is not final. It can be updated at any time before the cut-off date if the client submits payroll changes after you’ve downloaded it.

For convenience, each draft shows the timestamp of the last update under its name. This helps you track whether new changes have been made since your last download.

2. To download report (automatic/action required): after cut-off, you’ll get an email notification. Go to the Dashboard or cycle details page and click Download to retrieve the payroll data file.

3. To upload files (action required): once you are ready and have processed the payroll for this cycle, you can upload required documents (Gross to Net, Liabilities, Payslips; additional documents optional) whenever ready. Click Share with Lano to proceed.

4. Under review (automatic): Lano reviews files. You can download any uploaded file at this stage.

5. To resolve issues (action required): you’ll get an email if any issues are found. You can upload new files for review. After uploading, click Mark issues as resolved and share files to re-share them. The cycle will then return to Under review.

6.Approved (automatic): upon final approval by the client, the cycle moves to Completed.

You can view details of each cycle by clicking on the "Details" tab on the cycle details page. This view gives a summary of all employees included in the cycle:

• Status

• Base pay

• Benefits & perks

• Expenses

• Overtime

• Time off

All values are shown in the client’s preferred currency (converted automatically). You can filter the list by employee status or search by employee name or ID.

HRIS-synced employees are marked with a green badge and a link icon. Hover over the badge (visible on the Team members list and in the employee profile) to check the connected HRIS and the time of the latest sync.

Clicking on an employee row opens a pay item details modal, where:

• The left side lists all pay items for that employee in the current cycle

• The right side shows the full details of the selected item

If Lano reports an issue you will receive an email and the cycle status changes to To resolve issues.

You will also see it directly in your Dashboard, under My tasks.

Replace the incorrect files on the cycle details page and click Share with Lano again. Newly uploaded files (during the issue resolution) will include a badge to help distinguish updated files prior to re-sharing.

Once the files are resent, the cycle returns to Under review.

• Cut-off dates and net pay dates are set by Lano administrators for each payroll cycle.

• The cut-off date indicates the final deadline for all salary changes and documentation to be submitted; once this day arrives, the cycle status advances automatically to To download report.

• The net pay date specifies when funds will be disbursed to employees.

• While Lano follows standard industry practices for cut-off intervals and pay schedules, you can ask to customize individual dates per client or cycle to fit specific payroll calendars.