Submitting Your Work Expenses in Lano

If your company enables the expense management feature in Lano, you’ll be able to submit your work-related expenses directly through the platform.

Once expense submission is enabled:

• If you don’t have a Lano account, you’ll receive an email invitation to join and create one.

• If you already have a Lano account, you’ll be notified about the new feature via email.

Lano supports two types of expenses. Each type has specific input fields and rules for how the expense is calculated and reimbursed:

1. Monetary Expenses

These are traditional expense claims, such as meals or office supplies.

Required fields:

• Receipt

• Expense date

• Currency

• Amount

Optional:  Add a title to help organize or describe the expense.

These expenses are always submitted in the currency of the expense.

2. Mileage Expenses

These are distance-based claims for using a personal vehicle for work.

Required fields:

• Receipt

• Expense date

• Distance

Optional: Add a title for easy identification.

Reimbursement rate options:

• A fixed rate set by your company (you won’t be able to change it)

• A custom rate entered by you, including the currency (only if your company allows it)

Mileage expenses are calculated in the currency of the reimbursement rate. The total reimbursement is automatically calculated based on the entered distance and rate.

1. Go to Expenses in the main menu.

2. Click Add expense.

3. In the Add expense modal:

   • Select the expense type (defaults to Monetary).

   • Fill in all required details.

   • Upload a receipt.

To upload your receipt:

• Drag and drop the file into the marked area, or

• Click the area to open the file selection menu.

• If you upload the wrong file, you can delete it and upload the correct one.

Receipt requirements:

• Accepted file types: Images, spreadsheets, PDF, or ZIP files — up to 70 MB.

• Your expense details must match the receipt, with the date, amount, and other info clearly aligned.

Once all required fields are filled, you can:

• Click Submit to save and close the modal, or

• Click Submit & add another to continue adding more expenses in a row.

• Submitted expenses appear in the In review tab.

• Your employer will review and either approve or decline each expense.

• You’ll receive an email notification once a decision is made.

• Expenses will move to either the Approved or Declined tab.

• If declined, the reason (if provided) appears in the email and expense details.

To check any expense you've submitted:

• Go to the Expenses tab.

• Click on the expense row to view its full details.

Expenses are usually reimbursed in your next regular payout after approval. If an approved expense hasn’t been reimbursed, please reach out to the person in your company who’s responsible for expense approvals.