Hiring an EOR Employee: Part 2 – Finalizing the Hire & Onboarding

This article is the second part of the EOR hiring process. If you're looking to start a new hire request, make sure to begin with submitting candidate details in Step 1. That step gathers all necessary information to estimate the full employment cost.

Lano assigns the local EOR partner based on the country og hire.

After submitting candidate details and receiving a detailed employment cost estimate, you can continue the hiring process in the Remote team members tab of the Onboarding page. This section provides a full overview of all ongoing hires. Click on any candidate's name to view their profile.

You’ll see two tabs:

• Hire Progress: Shows current stage, upcoming steps, and completed actions

• Contract Details: Includes all submitted information from Step 1

You’ll receive a detailed breakdown of the estimated costs associated with the hire. These costs are based on the candidate’s location, salary, and any selected allowances or bonuses.

• If you agree with the terms, click "Accept and continue" to proceed.

• If you do not agree with the estimate, click "Reject" to cancel the flow for this candidate.

If this is your first hire under a given business entity, you will be asked to sign the Framework Agreement (FA).This document governs the relationship between your business entity and Lano for EOR services.

• The FA is signed once per entity, not per hire

• You’ll need to provide the name, job title, and email of a legal signatory

Once submitted, the FA will be sent via Tomorro. After both parties sign, the process continues.

Learn more about the Framework Agreement

Once costs are accepted and the FA is signed, you can move forward by inviting the candidate.

To do so, provide:

Additional Contract Details

• Indicate if the hire is a new hire or a transfer from another entity

• Confirm if the candidate will have long travel periods outside the country of hire

• Specify notice and probation periods

• Optionally add additional context or notes for the employment setup

Direct Supervisor Information

Provide details of the person overseeing the candidate’s expenses and time off:

• Full name

• Department or division

• Job title

• Email

• Phone number (optional)

Additional Info

• Upload an offer letter (optional)

• Adjust the candidate’s invitation email address, if needed (defaults to the one provided in Step 1 of the hiring process)

When complete, click Invite Candidate. The candidate will receive an email invitation to join Lano and fill in their personal details. The hire will move forward once all information is provided by the candidate.

Once the candidate submits their personal data, the employment contract will be drafted and reviewed by all involved parties:

• The candidate

• Your company

• Lano’s EOR provider partner

• Lano (to ensure compliance and alignment with platform standards)

Each party must approve the content of the employment contract.

After contract approval, Lano will prepare a Schedule — an annex to the Framework Agreement.

This document includes:

• General information about the candidate

• Terms and conditions of the Employment Contract

• Breakdown of costs and service fees

• Payment terms

You’ll receive the Schedule for approval. After approval, the employment contract is signed, and the hire becomes legally binding.

Learn more about the Schedule

Once the employment contract and Schedule are signed, a deposit invoice will be issued.

Deposit details:

• Required for every EOR hire

• Typically equals 1 month of total costs (salary + employment cost + management fee)

• May be 2 months depending on local regulations or agreed payment terms

• Refunded within 60 days of final termination invoice after employment ends

Once the deposit is paid, your employee is officially onboarded.

You can track all hires under the Remote team members tab of the Onboarding page in the platform.

• Click on a team member to view their Hiring Progress and Contract Details tabs

• If any updates are needed, contact customersuccess@lano.io