Payroll Cycles for Payroll Employees

In Lano, payroll cycles for payroll employees are created and managed separately for each company entity. The Payroll section provides full visibility into ongoing and completed cycles, so you can stay in control of reporting, approvals, and payments at every stage.

For payroll cycles related to EOR employees, see: Managing Payroll Cycles For EOR Employees

A new cycle is automatically created as soon as the previous one reaches its cut-off date. This means: The “To Review” stage begins right after the cut-off date of the previous cycle, and remains open until the cut-off date of the current one. This rolling timeline ensures there’s always a window available for submitting payroll updates.

Learn more about cycle timing and cut-off logic here: Understanding Payroll Cut-off Dates

Each cycle consists of two key views:

1. Cycle Progress

This view shows the full sequence of payroll stages, including:

• Past, current, and upcoming phases with dates

• Descriptions and visual progress indicators

• Option to View completed stages for detailed history

You can click any past stage to view its associated files or data.

2. Cycle Report

This view gives a summary of all payroll employees included in the cycle:

• Status

• Base pay

• Benefits & perks

• Expenses

• Overtime

• Time off

All values are shown in your company’s preferred currency (converted automatically).

Clicking on an employee row opens a pay item details modal, where:

• The left side lists all pay items for that employee in the current cycle

• The right side shows the full details of the selected item

If the cycle is in To review or Processing status, you can edit pay items or add new ones here.

How to Submit or Edit Payroll Changes

To Review

This is your window for submitting:

• Payroll changes (bonuses, salary adjustments, etc.)

• New hires or offboarding

• PTO, expenses, and overtime

To learn how to submit payroll changes, see Reporting Payroll Changes Guide

To understand how cut-off dates affect submissions, see Payroll Cut-off Dates Guide

Processing

After the current cycle’s cut-off date, the status changes to Processing, and Lano begins reviewing and consolidating submitted data. You can still view the cycle and, where allowed, edit pay items.

To Approve

During this stage, you can review:

• Total Employer Cost

• Total Gross Pay

• Total Net Pay

• Payslips and Gross to Net reports

If you notice an issue in any shared file, you can report a problem directly from the cycle screen.

To Pay

Once approved, the following files are made available:

• Payslips – Original files from Lano’s payroll provider, separated by employee

• Gross to Net (G2N) – Original provider file with payroll breakdowns

• Payroll Summary Report – Lano’s processed version of the Gross to Net

• Liabilities – Overview of salaries, taxes, authorities, and fund payments (original provider file)

• Payment File – If applicable, an XML or country-specific file ready for upload to your bank system (original provider file)

• Journal Entry (JE) File – Standard accounting journal from the original provider file

Completed

The cycle is marked as Completed automatically when the cycle end date is reached. All reports and files remain available for future reference or download.