No matter how big or small the organization, there’s no way around payroll. Calculating wages and salaries and paying employees for their work is a necessary process every business needs to undertake. But since payroll is so complex and time-consuming, it’s definitely not everyone’s favorite task.
While there’s no avoiding payroll, businesses can significantly reduce the complexity and workload behind it by automating their processes. Let’s take a look at what payroll automation is, how it works and how businesses can benefit from putting their payroll operations on autopilot.
Automating payroll means streamlining all the processes linked to payroll management and processing as well as the processes around employee payments. This is achieved through payroll software which replaces manual payroll processes so that the latter can be run automatically—without the need of human intervention.
An automated payroll system can carry out processes like calculating pay and benefits, filling spreadsheets, updating employee information, issuing payments to employees, keeping payroll records, and more.
The fact alone that payroll automation software takes over mind-numbing manual tasks like entering employee hours and overtime is a great selling point to switch to automated payroll processes. But there are even more advantages that make investing into an automated payroll software a no-brainer.
Automating payroll is a great way to eliminate payroll errors. Especially when working with spreadsheets and important information that is distributed across many different files and systems, a small mistake can result in many hours of extra work—not to mention the stress and headache it causes.
Automated payroll systems prevent mistakes from happening and allow businesses to change and update their data in one centralized database. Depending on the software, employees will even be able to update their personal information themselves via self-service functions.
The use of software makes payroll calculations and processes faster than ever before. What’s more, automated payroll systems free up time for HR managers to focus on more important tasks such as employee happiness, talent recruitment, onboarding, and creating a welcoming and positive workplace experience.
This increased process efficiency and productivity reduces operating costs. Plus, it can free up as much as three to five extra hours of work to be spent on different tasks.
Employee payroll data is confidential information that should be kept safe and protected from unauthorized access. Printed spreadsheets and physical copies of payment details and other sensitive information pose a security risk that can easily be avoided by digitized, automated payroll processes.
Payroll software typically uses encryption to ensure confidential data is protected at all times. It also helps track important payroll processes and store tax-relevant details in a compliant way so that the organization is well-prepared for potential audits at any given moment.
Managing payroll is incredibly complex, and there are numerous payroll functions that need to be taken care of. Automating large parts of the payroll process reduces the amount of tasks that have to be handled individually, which makes managing payroll a lot easier on an overall level.
Thanks to payroll automation, organizations can calculate payroll taxes, export payroll data, and generate reports on workforce costs, employee productivity, and more in an efficient way. Automation also makes data management in payroll a lot easier since it enhances the transparency and accessibility of the data.
The key to successful payroll automation is a good software that does all the heavy lifting. Choosing the right payroll software is therefore the first step towards putting payroll on autopilot. There are many different aspects to consider when selecting a software solution for payroll (user-friendliness, scalability, security, and more), but in order to achieve the highest level of automation, there are two aspects that are crucial:
Payroll software integrations: The more workforce management tools can be integrated with the payroll software, the more processes linked to payroll can be streamlined and automated.
Software capabilities and features: If the objective is to automate as many payroll processes as possible, the chosen software should come with many different capabilities and features.
After deciding on a software solution, the organization can then proceed to feed their data into the system, train employees on how to use the new system, and implement its new automated payroll processes.
The Lano Academy is for informational purposes only and should not be construed as legal advice. Lano Software GmbH disclaims any liability for any actions you take or refrain from taking based on the content contained in this article.
CONTRATA DONDE SEA
Contrata e incorpora empleados en el extranjero sin abrir entidades
Contrata, gestiona y paga a autónomos en todo el mundo
PAGA EN TODAS PARTES
Consolidación global de nóminas
Unifica las operaciones de nómina en todos tus países
Gestión de nóminas en varios países
Paga a tus empleados en otros países
HÁGASE SOCIO
Únase a la red Lano de socios locales de nómina
X
Hágase socio afiliado de Lano para empezar a ganar comisiones
Explora el ecosistema de integraciones y socios de Lano
Descubra cómo Lano puede ayudarle a crecer y pagar a su equipo internacional
EMPLEO GLOBAL
Contrata a los mejores talentos en cualquier lugar
Contrata empleados en países donde no tienes entidad jurídica
Prueba nuevos mercados sin el riesgo ni el coste de abrir entidades locales
Reubica y fideliza a tus empleados
Mantén el talento que se marcha a otros países
Convierte a los autónomos en empleados
Incorpora a los autonómos a tiempo completo de manera legal
NÓMINA GLOBAL
Gestiona las nóminas de todas tus entidades y proveedores en un único lugar
Implanta nóminas en nuevos países
Establece y gestiona nóminas en conformidad en cualquier país
Cambia los proveedores locales de nóminas
Sustituye a los proveedores de bajo rendimiento por partners de Lano
Realiza pagos transfronterizos
Paga a tus empleados en todo el mundo en moneda local
CASE STUDY
Descubre cómo PrestaShop se expandió en cuatro países en sólo seis meses con Lano
RECURSOS
Todo lo que necesitas saber para contratar en el mundo
Conoce las mejores prácticas para gestionar las nóminas de forma global
Todo lo que necesitas saber para contratar en el mundo
Compara los costes de pagar en todo el mundo con Lano
APRENDIZAJE
Aprende a utilizar y sacar el máximo partido a Lano
Mantente al día de las noticias, contenidos y mucho más de Lano
Explore nuestro glosario de términos de recursos humanos y de nómina
Learn all you need to know about global payroll and hiring
ACADEMIA
Conviértete en un experto en contratación global y nóminas
Gain insights into how much it costs to hire remotely in a country
Precios
CONTRATA DONDE SEA
PAGA EN TODAS PARTES
HÁGASE SOCIO
EMPLEO GLOBAL
NÓMINA GLOBAL
RECURSOS
Precios
English
Français
Deutsch
Español
© Lano Software GmbH 2024
English
Français
Deutsch
Español