Managing Payroll Employee Profiles

You can manage and view detailed information for all active, offboarding, and inactive employees in the Team section of the Lano platform. This section includes both Payroll and EOR employees. You can use it to quickly filter, search, and manage profiles.

Viewing Your Employees

To view the list of team members:

Go to the Team section from the main menu.
Use filters to narrow the list by:
- Entity
- Cost center (if enabled)
- Type (Payroll or EOR)
- Status (Active, Offboarding, Inactive)
Use the search bar to find an employee by name or employee ID.
Click on any employee’s name to open their profile and access their data.

Understanding Employee Statuses

Each payroll employee in Lano has a status that reflects their current employment stage:

Active: The employee is currently employed and included in the payroll cycle.
Offboarding: The employee has a reported termination or resignation and is approaching their final payroll cycle.
Inactive: The employee’s termination date has passed, and they are no longer included in active payroll processing.

These statuses help ensure correct payroll handling throughout the employee’s lifecycle.

Editing Employee Information

Depending on how the employee profile was created, editing options vary:

Manually managed employees: Click the Edit button in any section of the profile to update relevant information.
HRIS-synced employees: These profiles are read-only in Lano. Changes must be made directly in your connected HRIS. Updates will sync automatically to the platform.

HRIS-synced employees are marked with a green badge and a link icon. Hover over the badge (visible on the Team members list and in the employee profile) to check the connected HRIS and the time of the latest sync.

Editing Salary and Benefits

Unlike other employee details, salary and benefits cannot be edited directly in the employee profile. These changes are treated as payroll changes and must be submitted as pay items in the appropriate payroll cycle. To update salary or benefits:

In the employee profile, click Edit in cycle
Select the relevant payroll cycle
You’ll be redirected to an overview of the employee’s pay items in that cycle
From there, you can edit, delete, or add new items
To learn more about reporting payroll changes, visit our guide on how to report payroll changes
To understand how cycles work for payroll employees, check out our article on payroll cycles